CROSS-BORDER FLOW

Mastering customs for U.S.-Canada routes

• Feb 12- 2025
• Trucking Company

The seamless movement of goods between the United States and Canada is essential to North America’s economy. For freight shipping companies, cross-border routes represent critical trade lanes that fuel industries across both nations. However, navigating customs regulations along these routes can become a major challenge if not handled correctly. A minor paperwork error or regulatory oversight can cause delays, fines, and operational headaches.

This guide explores key elements of customs compliance for freight carriers hauling across the U.S.-Canada border. Whether working with international freight companies or operating independently, understanding these factors helps avoid disruptions while improving efficiency.

Documentation: The Foundation of Smooth Cross-Border Shipping

Customs documentation is the first checkpoint for every truck crossing the border. For freight shipping companies, ensuring accurate and complete paperwork reduces the risk of shipments getting stuck at customs. Every load traveling across the U.S.-Canada border must carry specific documents, including:

• Bill of Lading (BOL): This outlines the type, quantity, and destination of the goods.
• Commercial Invoice: This provides the declared value and description of the cargo.
• Packing List: This acts as an inventory of items inside the shipment.
• Certificate of Origin (COO): This document is crucial for tariff calculations under the USMCA agreement.
• Customs Forms:
  • Heading to the U.S.? You need an ACE eManifest.
  • Entering Canada? Submit an ACI eManifest.

Freight hauling specialized cargo, like hazardous materials, may also need special permits. Missing any of these documents can instantly lead to shipment holds and delivery delays.

Pre-Clearance: Minimize Delays Before Reaching the Border

Smart freight carriers do more than collect documents—they prepare ahead of time. Pre-clearing shipments speed up the process once drivers arrive at the border. Leading international freight shipping companies work with customs brokers who help review and file documents in advance.

With a pre-filed eManifest, customs officials have the shipment details before the truck even arrives at the checkpoint. This proactive step reduces wait times and makes the border crossing nearly seamless.

Also Read :

SHIPPING INTERNATIONALLY? Tips for preparing your cargo

CONTAINER SHIPPING – Tips for choosing the ideal transportation partner

Complying with Driver Credential Requirements

The right driver credentials are just as important as having the correct paperwork. Any driver working for international freight companies and crossing into the U.S. or Canada must carry:

• A valid passport.
• A commercial driver’s license valid in both countries.
• Enrollment in the Free and Secure Trade (FAST) program for expedited clearance.

Health certifications, hazardous material endorsements, and training records may also be required depending on the cargo. Expedited freight carriers especially benefit from programs like FAST, as they rely on speed and efficiency to meet delivery deadlines.

Knowing and Following Hours of Service (HOS) Rules

Regulations governing driver working hours differ slightly between Canada and the U.S. This can confuse drivers unfamiliar with cross-border routes. In Canada, drivers may operate for up to 13 hours within a 16-hour window, then take at least 8 hours off. In the U.S., the maximum driving time is 11 hours within a 14-hour shift, followed by at least 10 hours off-duty.

Both countries also require Electronic Logging Devices (ELDs) to track hours and ensure compliance. However, not all devices are automatically compatible in both nations. Smart freight shipping companies ensure their equipment works across jurisdictions to avoid fines and operational hiccups.

Equipment Standards: Meeting Dual Regulations

Trucks crossing between Canada and the U.S. must meet both countries’ safety and environmental standards. This applies to:

• Weight and size limits (which vary by province and state).
• Maintenance and inspection records, which must be available for review.
• Hazardous materials handling, requires specialized equipment and training.

For expedited freight carriers, regular maintenance and meticulous record-keeping ensure they stay compliant without unexpected delays.

Stay Ahead with the Right Logistics Partner

Navigating the U.S.-Canada border involves more than simply crossing a line on the map. It requires expertise in documentation, compliance, and operational efficiency. Working with a trusted logistics partner like MGA International can transform this challenge into a competitive advantage.

As a leading freight shipping company, MGA International offers comprehensive cross-border solutions, including LTL, FTL, flatbed shipping, and door-to-door service. Whether you need fast, reliable shipping through expedited freight carriers or expert handling of complex cargo, MGA International has the experience to keep your supply chain flowing smoothly.

Contact MGA International today to discover how we can enhance your cross-border logistics and streamline your shipping process.